Statewide Year End Guidance

FY 2019 Year End Memo (PDF)

FY 2019 Year End Memo - Colleges & Universities (PDF)

FY 2019 Year End Calendar (PDF)

FY 2019 Financial Reporting (CAFR) Year End Memo (PDF)
 

Statewide Accounting Policies / Procedures (Updated September 2019)

Journal Entry Policies

• Journal Entry Policy (PDF)
• Cash Transfer Policy (PDF)
• Prior Period Adjustments Policy (PDF)

Purchase Order Policy

• Policy for Use of Purchasing / Payment Document Type (PDF)
• Current Procurement Code Exemptions (PDF)
   

Accounting Forms (Updated September 2019)

Finance Director's Contact Form (Excel)

Fund Validation Form (Excel)

Journal Entry Template (Excel)

New Fund Request Form (Excel)

New General Ledger Account Request Form (Excel)
 

Accounting Guidance (Updated September 2019)

Accounting for Federally Declared Disasters (PDF)

Accounting for Federally Declared Disasters - Additional Steps for Agencies with Retention Legislation (PDF)

Agency Monthly Close Checklist (Excel)

Document Types (PDF)

Fund Definitions (PDF)

Low Value Asset Accounting (PDF)

Recovery Audit - Agency Accounting Guidance (PDF)

SCEIS Capital Lease Functionality (PDF)

 

General Ledger Guidance (Updated September 2019)

Major General Ledger Categories (PDF)

Expenditure General Ledger Account Definitions (PDF)

Revenue General Ledger Account Definitions (PDF)

Quick Links for New Real Estate & IT General Ledger Accounts

• IT General Ledger Accounts (PDF)
• Real Estate General Ledger Accounts (PDF)

Change Logs

• September 30, 2019 G/L Changes (PDF)
• June 30, 2019 G/L Changes (PDF)
• March 31, 2019 G/L Changes (PDF)

 

Accounts Payable Policies and Procedures (Updated September 2019)

Cross Reference Authority (PDF)

Disbursement Regulations (PDF)