Accounting Forms 

Fund Classification Changes Form - This form is used by state agencies to request a change to an existing fund in SCEIS that is currently validated for the agency. 

Fund Closure Request Form - This form is used by state agencies to request the closure of an existing fund in SCEIS that is currently validated for the agency.

Fund Validation Request Form - This form is used by state agencies to request the use of an existing fund in SCEIS not currently authorized for that agency. 

Journal Entry Template

New Fund Request Form - This form is used by state agencies to request a new fund in SCEIS.

New General Ledger Account Request Form

Primary Finance Contacts Form

Accounting Guidance

Agency Accounting Checklist

Federally Declared Disasters

Federally Declared Disasters - Additional Steps for Agencies with Retention Legislation

Fund Definitions

Guidance on Indirect Cost Recovery and Proposal Submission in Accordance with state law

• Statewide Cost Allocation Plan (SWCAP)
• Journal Entry Examples

Insurance Recoveries

Low Value Asset Accounting

Master Leases

Petty Cash

Recovery Audits

SCEIS Capital Lease Functionality

SCEIS Document Types

Standards and Best Practices

Clearing Funds 30240000 and HRPAY

Clearing Outstanding Employee Travel Advances

Clearing Undeposited Cash Balances

How to Record Document Reversals Using SCEIS Transaction Code FB08

How to Restart Document Workflow

How to View and Delete Parked Documents in SCEIS

Proper Documentation and Best Practices for Journal Entries

How to Run the Payment Errors Report

Accounting Policies and Procedures 

Journal Entry Policies

• Cash Transfer Policy
• Journal Entry Policy
• Prior Period Adjustments Policy

Purchasing Policies

• Current Procurement Code Exemptions
• Purchase Order Policy

Accounts Payable Policies and Procedures 

Cross Reference Authority

Disbursement Regulations

Recipient Program Payee Policy - Effective 07/01/2024

General Ledger Guidance

Expenditure General Ledger Account Definitions

Major General Ledger Categories

Revenue General Ledger Account Definitions

Quick Links for Real Estate & IT General Ledger Accounts

• IT General Ledger Accounts
• Real Estate General Ledger Accounts

Change Logs

• September 2025 G/L Changes
• June 2025 G/L Changes
• March 2025 G/L Changes
• December 2024 G/L Changes
• September 2024 G/L Changes

Statewide Accounting Presentations

Budget Advisory Group Presentation, May 19, 2025

Year End Guidance

Cash by Fund Edit When Two Fiscal Years Are Open (PDF)

FY 2025 Year-End Memo - SCEIS State Agencies

FY 2025 Year-End Memo - Colleges & Universities

FY 2025 Year-End Memo - Financial Reporting (ACFR)

FY 2025 Year-End Calendar